Facilities & ICT Service Management Platform

Manage Your FacilityInfrastructure Smarter

The complete platform for managing facilities, venue bookings, ICT systems, assets, and service requests. Now with AI-powered venue search.

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Open Requests

24

Venue Bookings

18

SLA Compliance

94%

Avg Resolution

4.2h

Everything You Need

A complete suite of tools designed specifically for facilities and ICT management.

Facilities Management

Digitally manage all facilities, buildings, and spaces with complete visibility.

Venue Booking System

Smart venue bookings with real-time availability, conflict detection, and automatic cost calculation.

AI Venue Search

Find the perfect venue using natural language - just describe what you need and let AI do the rest.

ICT Service Desk

Centralized ICT incident management, service requests, and change control.

Asset Tracking

Track every asset from installation to maintenance with full lifecycle management.

Document Vault

Centralize compliance documents, certificates, and O&M records with version control.

Compliance Ready

Stay audit-ready with automated certificate expiry alerts and compliance tracking.

Insights & Reports

Real-time dashboards showing SLA performance, request trends, and vendor metrics.

Flexible Pricing

Pay by team size and the modules you need. Upgrade users or modules anytime. All prices exclude VAT.

Choose your team size

More than 30 users?

Most Popular

Service Management, Assets & Maintenance

CRM, communications, service requests, work orders, projects, vendors, assets and preventive maintenance.

R6,000/month

Bundle of up to 10 billable users · excl. VAT

Equivalent to R600/user at a full bundle. Bundles are sold as fixed blocks — single users cannot be bought at this rate.

What's included

  • CRM & contact groups
  • Shared Inbox (email ticketing)
  • WhatsApp bot & Twilio messaging
  • Newsletters & email campaigns
  • Facilities & ICT service requests
  • Kanban board & SLA tracking
  • Work orders, quotes & approvals
  • Projects & variation orders
  • Vendor management & SLA matrix
  • Asset register, QR codes & imports
  • Preventive & scheduled maintenance
  • Facilities, sub-sections & infrastructure
  • Document vault & AI document tools
  • Owner / tenant client portal
  • Website request form integration
  • Calendar & operations reports
  • Predictive analytics & forecasting

Compliance

Life-safety, inspections, certificates and compliance tracking.

R2,000/month

Bundle of up to 10 billable users · excl. VAT

Equivalent to R200/user at a full bundle. Bundles are sold as fixed blocks — single users cannot be bought at this rate.

What's included

  • Life-safety checks & registers
  • Mobile inspections & checklists
  • TIM inspection schedules
  • Fire drill tracking
  • Compliance dashboard & scoring
  • Certificate & expiry alerts
  • Corrective action tracking
  • Vendor certification checks
  • Audit trails & compliance reports

Bookings & Venue Management

Venue bookings, availability calendar, setup requirements, inventory and approvals.

R2,000/month

Bundle of up to 10 billable users · excl. VAT

Equivalent to R200/user at a full bundle. Bundles are sold as fixed blocks — single users cannot be bought at this rate.

What's included

  • Venue configuration & rates
  • Bookings & approval workflow
  • Availability calendar & clash detection
  • AI natural-language venue search
  • Setup & add-on service requirements
  • Inventory & equipment allocation
  • Automatic booking cost calculation
  • Booking reports & schedule manager

Tenants & Letting Management

Tenants, leases, renewals, occupancy and lettable space search.

R2,000/month

Bundle of up to 10 billable users · excl. VAT

Equivalent to R200/user at a full bundle. Bundles are sold as fixed blocks — single users cannot be bought at this rate.

What's included

  • Tenant register & profiles
  • Lease management wizard
  • AI lease summarisation
  • Renewals & expiry tracking
  • Lettable space search & matching
  • Occupancy & portfolio reporting
  • Tenant documents & compliance

All 4 modules on the 10-user bundle: R12,000/month

Pay only for the modules you need. Upgrade users or modules anytime. All prices exclude VAT.

Included in every plan

No matter which modules you choose, every subscription includes:

Dashboard & My Work
Users, roles & permissions
Groups & access profiles (site and category scoping)
Organisation settings & service catalogue
Notifications & escalation rules
Global search
AI help assistant & Help Centre
Onboarding tour & guided setup
Free 10-Year MRRP planner
Mobile-ready field staff portal

WhatsApp messaging via Twilio is included in the Service Management module — Twilio usage is billed directly by your own Twilio account.

Why Facilities ChooseMySmartFM

Purpose-built for the unique challenges of facility management, our platform helps you maintain safe, compliant, and well-functioning environments.

  • Reduce response times by 60%
  • Smart venue booking with AI search
  • Prevent double-bookings automatically
  • Centralize all facility documentation
  • Track SLA compliance in real-time
  • Enable mobile service requests
  • Improve vendor accountability
  • Ensure regulatory compliance

Average Response Time

2.5 Hours

Facilities Requests92%
ICT Requests96%

Get in Touch

Have questions or need a custom plan? We'd love to hear from you.

Enterprise & Custom Plans

Need more than 30 users or a tailored solution? Fill in the form and our team will reach out within one business day.

Free to Get Started

Start with Your Free10-Year MRRP Plan

Get a comprehensive Maintenance, Repair & Replacement Plan plus financial analysis and compliance reporting—completely free. Upgrade to Pro anytime for operations, communications, and more.

Ready to Transform YourFacility Operations?

Join facilities that have modernized their operations and ICT management. Start your free trial today.

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